Identify the correct sequence of steps under the Planning function: (A) Setting objectives (B) Identifying alternative courses of action (C) Developing premises (D) Evaluating alternative courses of action Choose the correct answer from the options given below:
(A), (C), (B), (D)
Understanding the Planning Function Steps in Management
The planning function is the primary function of management. It involves deciding in advance what is to be done, when it is to be done, how it is to be done, and by whom it is to be done. Planning provides a roadmap for the future course of action. It is a systematic process involving several logical steps.
Let's examine the specific steps provided in the question:
- (A) Setting objectives
- (B) Identifying alternative courses of action
- (C) Developing premises
- (D) Evaluating alternative courses of action
Analyzing the Sequence of Planning Steps
A standard planning process involves several stages. While different authors might phrase them slightly differently, the core logical flow is generally consistent. Based on the provided options, let's place them in their typical order within the planning function:
- Setting Objectives: The planning process begins with determining the goals or objectives that the organization wants to achieve. Without clear objectives, there is no direction for planning. This aligns with (A).
- Developing Planning Premises: Planning premises are assumptions about the future conditions or environment in which the plans are to be executed. These could relate to economic conditions, government policies, competition, etc. These premises provide a basis for identifying and evaluating alternatives. This aligns with (C).
- Identifying Alternative Courses of Action: Once objectives are set and premises are established, the next step is to identify the various ways or alternative courses of action available to achieve the objectives. This step involves creativity and exploration of possibilities. This aligns with (B).
- Evaluating Alternative Courses of Action: After identifying alternatives, they need to be evaluated based on their feasibility, consequences, and how well they contribute to achieving the objectives under the assumed premises. This evaluation often involves comparing pros and cons. This aligns with (D).
Considering these steps, the logical sequence among the given options is (A) Setting objectives, followed by (C) Developing premises, then (B) Identifying alternative courses of action, and finally (D) Evaluating alternative courses of action.
Comparing with the Provided Options
Let's check which option matches the identified sequence: (A), (C), (B), (D).
Option 1: (A), (C), (B), (D) - This matches our derived sequence.
Option 2: (A), (B), (C), (D) - This sequence places identifying alternatives before developing premises, which is not the typical logical flow. Premises help in identifying relevant alternatives.
Option 3: (B), (A), (D), (C) - This starts with identifying alternatives, which is incorrect. Planning starts with setting objectives.
Option 4: (C), (B), (D), (A) - This starts with developing premises, which is also incorrect. Objectives must be set first.
Conclusion on the Planning Sequence
Based on the standard steps in the planning function, the correct sequence of the given actions is setting objectives, developing premises, identifying alternative courses of action, and evaluating alternative courses of action.
Revision Table: Key Planning Function Steps
| Step Number | Action (from options) | Explanation |
|---|---|---|
| 1 | (A) Setting objectives | Defining what needs to be achieved. |
| 2 | (C) Developing premises | Making assumptions about future conditions. |
| 3 | (B) Identifying alternative courses of action | Exploring different ways to reach objectives. |
| 4 | (D) Evaluating alternative courses of action | Analyzing the feasibility and consequences of alternatives. |
Additional Information: The Planning Process Beyond Evaluation
While the options provided cover key initial steps, the planning function typically includes further stages after evaluating alternatives. These include:
- Selecting an Alternative: Choosing the best course of action from the evaluated options based on premises, objectives, and evaluation criteria.
- Formulating Derivative Plans: Creating detailed sub-plans or support plans necessary to implement the main plan effectively.
- Implementing the Plan: Putting the plan into action. This transitions into the organizing function of management.
- Follow up/Review: Monitoring the progress of the plan, collecting feedback, and making necessary adjustments to ensure objectives are met. This links planning with the controlling function.
Understanding the full sequence of the planning process helps in appreciating its systematic nature and importance in effective management.
Important Questions from Planning
"These are the routine steps on how to carry out activities. It provides the exact manner in which any work is to be performed." Identify the type of plan explained above.
Which step of planning process involves other managerial functions as well and leads to 'doing what is required'?
Cost of production increased because of sudden increase in transportation cost, which resulted in lesser profits. Which limitation of planning is highlighted in the aforesaid statement?
Phoenix Ltd. distributes 10% of their profits among their employees as incentives every year. Identify the type of plan reflected above.
"Plans once drawn with specific goals, the managers may not be in position to change it". Which limitation of planning is discussed in the above statement.
Which limitation of planning is being discussed?
